HFT Employment Data Privacy Notice

THE HFT EMPLOYMENT DATA PRIVACY NOTICE DESCRIBES HOW PERSONAL INFORMATION ABOUT YOU MAY BE COLLECTED AND USED TO MANAGE THE RECRUITING AND HIRING PROCESS OR FOR ASSOCIATES OF HARBOR FREIGHT TOOLS. PLEASE REVIEW IT CAREFULLY.

Effective Date

This Notice is effective January 1, 2020.

Purpose

The HFT Employment Data Privacy Notice (the "Notice") is intended to inform you about the personal information HFT may collect from you and why it is necessary. We know that you value your privacy and we take our obligations regarding the use of your personal information seriously. If you have any questions about this Notice or about our privacy practices, please contact: Cheryl Smith Director, Risk Management and HIPAA Privacy Officer csmith@harborfreight.com / 818.836.5203.

Scope

This Notice does not supersede or replace the HIPAA Notice of Privacy Practices (located on the HFTBenefits.com site) as it pertains to our associates’ protected health information as required by the Health Insurance Portability and Accountability Act of 1996.

Information We May Collect

  • Contact Information
    name, work and personal address, phone numbers, email address, and emergency contact information
  • Demographics and Family Information
    age, date of birth, race, gender, ethnicity, marital and family status, dependent information, and notifications of intended beneficiaries of life insurance and/or retirement benefits
  • Identification Information
    driver’s license or state identification card number, passport number, Social Security number, employee ID, and photographs
  • Compensation and Payroll Information
    bank account details, salary and tax-related information, and information relating to participation in group insurance policies (such as insurance policy number, medical information and health insurance information)
  • Job-related Information
    job title, job description, office location, training, business travel and movements, performance evaluations, fitness for work information, paid time off or leave of absence, eligibility for work, visas and other information regarding immigration status
  • Health Information
    disability, alcohol or drug testing-related information, sick leave details or maternity leave information (where permitted by applicable law)
  • Talent Management Information
    occupation details, résumé or CV information, education details, language and other job-related skills, historical compensation details, previous employment details, and references
  • Internal Investigations
    details of disciplinary warnings or grievances and other complaints
  • Use of IT Systems and Data
    assigned equipment, IP address, user ID, the time and duration of internet and network connections and how you use technology resources, including emails you send/receive, websites you visit, software and files you download and voicemails you receive

How We May Use Your Personal Information

Managing Our Workforce
  • managing work activities and personnel generally, including recruiting and on-boarding
  • performing background checks
  • determining suitability for employment or promotion
  • determining physical and/or mental fitness for work
  • reviewing and evaluating performance
  • determining eligibility for and processing salary increases, bonuses, and other incentive-based compensation
  • providing references
  • managing attendance/time records, absences, leaves of absences, and vacations
  • administering payroll services
  • reimbursing expenses
  • administering health, dental, and other benefits
  • training and development
  • making travel, mobility and reassignment arrangements
  • managing use of company vehicles to carry out Harbor Freight’s business
  • securing immigration statuses
  • monitoring staff
  • creating staff directories
  • investigating suspected misconduct or non-performance of duties
  • managing disciplinary matters, grievances, and terminations
  • reviewing staffing decisions
  • managing identification badges and/or name tags
  • conducting surveys
Facilities and Emergencies
  • providing access to facilities
  • ensuring business continuity
  • protecting the health and safety of our staff and others
  • safeguarding, monitoring, and maintaining our IT infrastructure, office equipment, facilities, and other property
  • detecting or preventing theft or fraud, or attempted theft or fraud
  • facilitating communication with you and your designated contacts in an emergency detecting or preventing theft or fraud, or attempted theft or fraud
Business Operations
  • operating and managing our IT, communications systems and facilities, and monitoring the use of these resources
  • performing data analytics
  • improving our services
  • allocating and managing company assets and human resources
  • strategic planning; project management
  • compiling audit trails and other reporting tools
  • maintaining records relating to business activities, budgeting, and financial management
  • managing mergers, acquisitions, sales, reorganizations or disposals and integration with business partners
Legal and Compliance
  • complying with legal requirements, such as tax, record-keeping and reporting obligations
  • conducting audits and controls
  • management and resolution of health and safety matters
  • complying with requests from government or other public authorities
  • responding to legal process such as subpoenas and court orders
  • pursuing legal rights and remedies
  • defending litigation and managing internal complaints or claims
  • conducting investigations; and complying with internal policies and procedures, including Harbor Freight’s Employee Handbook